Job Description:

Under the overall supervision of the FAO Representative in Pakistan, and the day to day supervision of the Project Manager for the EU Food Facility in Pakistan, the incumbent will be responsible for assisting the project management of the EU funded food facility in Pakistan (GCP/PAK/115/EC). The Secretary will works with some leeway for independent action and may handle confidential and sensitive matters and material. He/she will assist the project manager and his team in the day to day management of project operations and related administrative work. The incumbent will perform the following duties:

- Receive visitors, external staff (experts, consultants, etc.), suppliers, colleagues from other regional and UN agencies and other national and international institutions coming to the Project Office; inform and direct them to the appropriate project office staff.

- Operate the switchboard; receive and place incoming telephone calls; provide introductory information regarding the project office structure, its responsibilities and the responsibilities of its office staff.

- Receive, answer and/or direct incoming e-mails enquiring general information about the Representation.

- Receive, direct and mail all hard copy correspondence and documentation, including faxes.

- Maintain communications and correspondence logs.

- Set up, update and maintain directories, telephone and e-mail lists, office records and files, reference guides, and manuals.

- Type correspondence, administrative forms and documents, and any other material as required.

- Maintain and send out information material about / from the FAO Representation, Country, etc.

- Carry out support tasks regarding the production and distribution of reports, including the collection and assembly of background material, photocopying, collating, mailing, etc.

- Carry out simple administrative duties, such as making travel arrangements, organize meetings and events held in the country, etc.

Perform any other related duties as required.

To Apply:

UN House #12
F-7/2, Islamabad
Pakistan
92-51-8355600 ( Tel )
92-51-2655014 -15 ( Fax )
http://un.org.pk
info@un.org.pk